Calling all local handmade artisan and crafter vendors! Willoughby Winter Pop-Up Shop  is seeking local vendors to showcase and sell your goods and items this upcoming winter at this year's market. This event is in partnership with the Avant-Garde Art & Craft Shows and the city of Willoughby.

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Be sure to submit your completed Application and Show Contract, along with your fee, as soon as possible to guarantee your space at this year’s event. Space is limited; vendors will be given priority on a first-come, first-serve basis based upon review of work. 

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All of our Avant-Garde Art & Craft Shows are promoted heavily through advertising in local papers, online event listings, our web site/blog, outdoor advertising, and social media (links can be found on bottom of the page!)

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Event Information:

Where:

Willoughby Senior Center

36939 Ridge Rd.

Willoughby, OH 44094

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When:

December 15, 2025. Admission and parking is free to the public!

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Show Hours:

10:00am until 4:00pm (held rain, shine, snow or sleet!)

*Setup up begins at 8:00am-10:00am the day of the event*

*Breakdown runs from 4:00pm-5:00pm on Saturday*

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BASE COST, ADDITIONAL FEES, & HOW TO PAY:

The base cost for a 10x10 space at the event is $150.00. Vendors are to provide their own tables and setups. Tents are required.

Food truck spaces are a flat rate of $150.00.

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To exhibit all vendors are required to have a transient vendor’s license (it costs $25.00 to obtain one) this allows you to sell at a public venue, and the city does come and inspect frequently. A copy of your vendor’s license is due at the latest, the Monday before the event (you can still send in your app with payment while you await the license to arrive). You can find the form to obtain a license here.​

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Please no tents as this is an indoor event! Vendors are to provide their own setup (tables and chairs are not included). All tables and chairs must fit in the allotted 10x10 space. If you go outside your space size purchase, you will be asked to remove items.

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Please note, your uploaded application/contract must accompany your fee and will not be considered complete until both are received. 

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Deadline to register for this event is either till we are full, or the Wednesday prior to the event, whichever happens first.

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SHOW SPACE:

Participating vendors will receive their purchased 10x10 assigned space to use. Vendors are required to provide their own setups completely. This includes tables, table covers, chairs etc. Again, no tents as this is an indoor show.

• If you require more than one booth space, please feel free to register for multiple booth spaces. Each additional space is priced as marked above, there are no multi-booth discount. ​

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ELECTRICITY:

At this time electric hookups are unavailable for this show. You are more than welcome to bring your own battery-operated lighting for use in your space.

FOOD:

We are working to recruit food trucks that will be on site for this show. We plan to have a few on site.

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CHECK-IN & CONFIRMATION PROCEDURE:

We require check-in on show days. Check-in may be satisfied by showing a copy of your confirmation email for this particular event indicating you are registered to participate. A signed contract and payment must be on file before check-in will be complete. 

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PLEASE BE SURE YOU RECEIVED A CONFIRMATION EMAIL FROM US ONCE YOU SUBMIT EVERYTHING. IF YOU DO NOT RECEIVE A CONFIRMATION EMAIL WITHIN 2 WEEKS OF SUBMITTING, REACH OUT! YOU CANNOT PARTICIPATE WITHOUT IT AND ARE NOT CONSIDERED REGISTERED UNLESS YOU HAVE A CONFIRMATION EMAIL!