Calling all local art and craft vendors! The Avant-Garde Art & Craft Show is seeking local vendors to showcase and sell handmade items this fall! The 2025 Willoughby Autumn Fest will be held at Osborne Park in partnership with the city of Willoughby. 

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Join the Avant-Garde Art & Craft Shows in partnership with the city of Willoughby for the city's annual Trick or Treat Trail where local organizations and businesses line the one-mile trail to pass out candy to little ones in costume, free to the public! At the end of the trail, shop our pop-up handmade artisan and crafter market and enjoy food and beverages from local food/beverage trucks. 

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Be sure to submit your completed Application and Show Contract, along with your fee, as soon as possible to guarantee your space at this year’s event. Space is limited; vendors will be given priority on a first-come, first-serve basis based upon review of work. 

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All of our Avant-Garde Art & Craft Shows are promoted heavily through advertising in local papers, online event listings, our web site/blog, outdoor advertising, and social media (links can be found on bottom of the page!)

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Event Information:

Where:

Osborne Park

38575 Lake Shore Blvd

Willoughby, OH 44094 

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When:

October 25, 2025. Free admission and parking to the public.

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Show Hours:

12:00pm until 4:00pm (held rain, shine, snow or sleet!)

*Setup up begins at 11:00am-12:00pm. This is a strict schedule as the city holds it's Pumpkin Chunkin right before the event and it ends right before setup. No early setup arrivals please. You have one hour to set up, please be prepared to do so!

*Breakdown runs from 4:00pm-5:00pm. 

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BASE COST, ADDITIONAL FEES, & HOW TO PAY:

The base cost for a 10x10 space at the event is $125.00. Vendors are to provide their own tables and setups. Tents are required.

Food truck spaces are a flat rate of $125.00.

 

To exhibit all vendors are required to have a transient vendor’s license (it costs $25.00 to obtain one) this allows you to sell at a public venue, and the city does come and inspect frequently. A copy of your vendor’s license is due at the latest, the Monday before the event (you can still send in your app with payment while you await the license to arrive). You can find the form to obtain a license here.​

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Please note, your uploaded application/contract must accompany your fee and will not be considered complete until both are received. 

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Deadline to register for this event is either till we are full, or the Wednesday prior to the event, whichever happens first.

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SHOW SPACE:

Participating vendors will receive their purchased assigned space to use. Vendors are required to provide their own setups completely. This includes tables, table covers, chairs, tents etc. Again, tents are a requirement, and must be staked down with 40 lbs on each. left.

• If you require more than one booth space, please feel free to register for multiple booth spaces. Each additional space is priced as marked above, there are no multi-booth discount. 

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ELECTRICITY:

Electricity is NOT available for this show. Please feel free to bring battery powered lighting.​

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FOOD:

We are working to recruit food trucks that will be on site for this show. We plan to have a few on site.

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CHECK-IN & CONFIRMATION PROCEDURE:

We require check-in on show days. Check-in may be satisfied by showing a copy of your confirmation email for this particular event indicating you are registered to participate. A signed contract and payment must be on file before check-in will be complete. 

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PLEASE BE SURE YOU RECEIVED A CONFIRMATION EMAIL FROM US ONCE YOU SUBMIT EVERYTHING. IF YOU DO NOT RECEIVE A CONFIRMATION EMAIL WITHIN 2 WEEKS OF SUBMITTING, REACH OUT! YOU CANNOT PARTICIPATE WITHOUT IT AND ARE NOT CONSIDERED REGISTERED UNLESS YOU HAVE A CONFIRMATION EMAIL!